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General Information

Job Posting Date: 09/08/2017
Department: Human Resources
Pay Range: $15 Per Hour
Work Schedule: Monday - Friday, 8:00a - 5:00p
Hiring Manager / Contact: Human Resources
Location: Woodinville, WA

Primary Responsibilities

  • Professionally answers phone line, screening the caller and forward to the appropriate person/department.
  • Professionally greet and direct walk in visitors.
  • Act as point person between employee base and the landlord for building maintenance issues and security including issuing employee and visitor badges.
  • Oversee cleaning team(s) and quality of cleaning for entire building.
  • Manage building vending services, including (but not limited to) vending machines, copiers and coffee service.
  • Processes daily incoming mail and sort for company-wide distribution and processes outgoing mail, including taking to drop box/post office if necessary.
  • Sign for UPS, Fed-Ex, USPS deliveries and distributes to the addressee.
  • Manage postage meter.
  • Arrange and book company travel, including conference registration.
  • Facilitate company office supply inventory/ordering.

Additional Responsibilities

  • Manage the “Executive” Inbox.
  • Manage and process ABODA certificates and award showcase.
  • Facilitate client/employee cards and gifts.
  • Facilitate the employee ABODA Bucks program.
  • Assist with planning and orchestrating of company meetings and events.
  • Various research/department projects and data entry.
  • Running errands and shopping as needed.

Knowledge, Skills and Qualifications

  • Must be able to maintain 100% confidentiality at all times.
  • Must be organized, self-motivated, detail oriented person who can work in a fast paced front desk environment while multitasking.
  • Must have excellent customer service skills, possess interpersonal and human relation skills and consistently model those behaviors.
  • Must have the ability to get along well with co-workers and above all maintains a positive attitude.
  • Must have excellent telephone skills.
  • Prior reception experience, with previous multi-line phone system experience desired.
  • Prior experience as an Administrative Assistant for a team of executives.

Education, Training and Certification

  • Advanced skill/knowledge of MS Office products including experience with scheduling meetings using MS Office Outlook.
  • Requires an AA Degree in Business or equivalent experience.

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